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Email client for mac that has rules for filter how to#
Email client for mac that has rules for filter archive#

Automatically move any message larger than 5 MB to your local foldersįilters and Rules are a great way to manage high-volume mailing lists.

While you're on vacation, mark all messages where your email address doesn't appear in the To: field as read.

Reply automatically with the correct contact information if someone emails you with a certain term in the subject.

If a message is from your server monitoring company ( From contains "") forward it to you as a text message.

Email client for mac that has rules for filter archive#

Move low-value social network notifications ( Subject contains "is now goggling at you on Peeper!") to the Archive automatically.

Mark social network notifications ( From contains "") as read, so you can look at them after you've looked at everything else.

Move all messages from a mailing list to a folder ( To contains Flag/Star messages that mention your current major project (Message contains the term "ProjectX").

Create at least one custom filter to automate some part of your email workflow.

Consider ideas for other filters that are appropriate for the kind of messages you receive.

As a test, create a filter that takes all email from us and flags/stars it to get your attention.

Here are links for some common mail clients: Gmail Outlook Apple Mail Thunderbird Yahoo

Familiarize yourself with your email client's filter/rule functionality.Since each mail client provides significantly different functionality in its implementation of filters (and they change it regularly!), you'll need to spend part of today's RYI time outside of the program site.

Email client for mac that has rules for filter how to#

Today's action items will focus on learning how to use this feature effectively. This way, you can have all of the information from a mailing list available if you need it, but you don't have to spend attention archiving all of those messages every day. Or you can move all messages from a high-volume mailing list into a folder, without having them appear in your Inbox.

For example, you can create a filter to automatically flag messages from your boss for your attention. From this point forward, we'll refer to them both as "filters."įilters operate as soon as a message arrives, and they can do some pretty powerful things. We'll show you how to use filters and rules to automatically move messages and change their properties.įilters (Gmail and Thunderbird) and Rules (Outlook and Mac Mail) are the names that mail clients assign to this feature. Today, we'll extend that concept to make it even more powerful, by automating it. Yesterday, we talked about the right way to use labels and folders.